Law Firm Streamlines Work Flow After Partnering With Ultrex

Problem:

A personal injury law firm came to Ultrex as it was extremely difficult to locate key client files and documents on their network. The firm’s ever-rotating front office staff had never arrived at a consistent methodology for naming files and folders; each new staff member had their approach. This resulted in multiple hours per day of wasted staff time.

Solution:

After Ultrex audited the firm it systems and office equipment, the team recommended equipment that would allow the firm to enhance its printing and information management. The recommendations for office equipment allowed the firm’s team to standardize their scanning practices and document management workflows.

Happy Customer:

Now, employees simply follow the established automated workflow following the prompts on the control panel of the machine. Documents are scanned at a speed of 134 images per minute, routed into correct folders, and named utilizing a preset-up naming convention. No new staff training is necessary. OCR and Bates stamp functions are available with a few keystrokes. The scanning solution is also seamlessly integrated with the firm’s back-end system. The time savings is estimated at over $4,000 per month.