Managed IT Solutions Help Oregon Based Non-Profit Save Time & Money

Problem:

A small non-profit had a dedicated team of volunteers and staff of around 20 people struggling with information access due to isolated repositories of data. The data silos were not easily accessible or integrable with other systems or departments within the non-profit.

Spreadsheets, documents, and other crucial information were scattered across five different applications – team members were saving documents on their local machines and on the cloud, making it difficult for team members to find what they needed. The lack of organization and standard operating processes meant the team was wasting time – staff estimated spending 15% of their workday searching for information.

Solution:

Ultrex’s IT team worked with the non-profit to find the best solution for their team and office. We first explained the advantages and disadvantages of different platforms and options. After we heard from the non-profit what the roadblocks and issues they commonly encountered, we recommended a single system that met the organization’s needs. Ultrex then migrated all data (estimated 2TB of documents and files) to the new platform and ensured the right access levels were assigned to each team member.

Happy Customer:

The non-profit is thrilled with the results! Time spent searching for information has been slashed substantially, freeing up an estimated 150 hours per month for the entire team!