Friday Closure
In observance of the 4th of July, our IT support team will be closed this Friday, July 3rd.While our team takes this time to unplug, we want to ensure you still have the support you need. If you run into…
Why Businesses Are Rethinking Their Communication Systems in 2026
Why Businesses Are Rethinking Their Communication Systems For years, business phone systems were simple. Phones rang, employees answered, and everything worked in the background. Today, communication is much more than phone calls. Customers expect quick responses. Employees need to work…
The Service Difference That Keeps Oregon Businesses Running
One of the most common questions we hear at Ultrex Business Solutions is: “What’s the best copier brand?” It’s a valid question. Your copier is one of the most important pieces of technology in your office. It prints invoices, scans…
The Next Evolution of Copier Service: How Ultrex is Redefining Support for Kyocera
For years, copier service has been reactive. Something breaks. A ticket gets placed. A technician shows up. The problem gets fixed. And then it happens again. At Ultrex Business Solutions, we see it often: your print environment is “working”… but it…
Why Aging Phone Systems Become a Business Bottleneck
For many growing businesses, phone systems tend to get overlooked as long as calls are still coming in and going out. Over time, those systems often end up being “nursed along” on legacy services from traditional carriers like Comcast, Spectrum,…
USPS Rate Changes Coming January 2026: What You Need to Know
USPS Rate Changes Are Coming January 18th 2026 — Here’s What Operations Leaders Should Plan For Information provided by our friends at Mint Mailing. Operational costs don’t usually spike all at once. They creep up quietly — one rate change…
Preventive Maintenance: Printer and Hardware Problems
How Proactive Monitoring Strengthens Preventive Maintenance Preventive maintenance works best when it’s informed by real data—not guesswork.That’s where modern fleet monitoring tools come in. By combining hands-on service with cloud-based visibility, we can spot patterns, predict issues, and intervene earlier—often…
Top 5 Features of a VoIP System (And Why They Matter to Your Business)
Why It Matters Most businesses don’t think about their phone system until it stops working — or until it clearly can’t keep up anymore. VoIP (Voice over Internet Protocol) has become the default choice for modern organizations not because it’s…
Cloud-Based Print & Scan: A Smarter Way to Manage Document Workflows
Why Cloud-Based Print & Scan Fits the Way Work Actually Happens Today For a long time, printing and scanning were treated as background utilities—something that just existed and was rarely questioned.But the way people work has changed. Documents no longer…
Why Ice-Cubes Are More Valuable in the Office Than You Think
Is Frozen Water Actually Valuable? Ice doesn’t usually come up when people talk about improving the workplace. It’s not something that shows up in strategy meetings or gets highlighted in onboarding materials. But take it away — even for a…
Commercial vs. Consumer Copiers and Printers: What’s the Real Difference?
What’s the actual Difference between a Commercial Grade and Consumer Grade Copier and Printer? Most businesses don’t set out to buy the wrong printer. They buy what looks reasonable. Affordable. Familiar. Something that worked fine at home or in a…
Why We Offer an SMTP Service
Tired of scan-to-email breaking with each email provider update? If you’ve ever tried to set up scan-to-email on a copier, a networked printer, or another “smart” device, you may have hit a frustrating wall: “This device doesn’t support MFA or…
Microsoft 365 Licenses Explained — and Why “Premium” Usually Wins
When you go shopping for Microsoft 365, it feels like alphabet soup — Business Basic, Business Standard, Business Premium, E3, E5, and on and on.Let’s simplify things. For most small businesses and nonprofits, the three main licenses you’ll actually be…
Shared Mailboxes: The Secret to Smooth Team Communication
Collaboration Without the Chaos If you’ve ever tried to manage a single “info@” or “support@” email address by forwarding messages to multiple people — you know how fast that can get messy. Replies overlap, messages get missed, and suddenly you’re…
How Ultrex IT Helps Nonprofits Do More — for Less
At Ultrex, we don’t just work with nonprofits — we specialize in them. Schools, churches, and community organizations make up the heart of what we do. We know your mission matters more than your margins, and we’ve built our entire…
Why Every Office Should Have a Spare PC (and Why You’ll Thank Yourself Later)
Downtime costs more than you think. When a computer dies — whether it’s a bad hard drive, Windows update gone wrong, or a coffee spill that “just barely touched it” — it always seems to happen at the worst possible…
Setting up Multi Factor Authentication
Why Multi-Factor Authentication (MFA) Matters Let’s get real – passwords alone don’t cut it anymore. Between phishing, reused passwords, and breaches that spill login data onto the dark web, it’s just too easy for attackers to get in.That’s where multi-factor…
Why We Recommend 1Password for Password Management
At Ultrex, we spend a lot of time helping people stay secure without making their day-to-day work miserable. Password management is one of those areas where “secure” and “easy” usually don’t get along — but they can. That’s why we…
Key Elements Every Business Network Security Policy Should Include
Because “We’ve Never Had a Problem” Isn’t a Security Strategy Every business owner knows how important it is to protect company data — but figuring out how to do that can feel overwhelming. Between compliance requirements, new threats, and just…
The Salem Business Guide to Smart, Scalable IT Services
You’re running a growing business in Salem. But the more it expands, the more complex your IT needs become. From safeguarding sensitive data to supporting a hybrid workforce, staying on top of tech can feel overwhelming without the right support.…
Driving Productivity with Innovative Business Technology Solutions
In today’s fast-paced business environment, staying competitive means leveraging the right technology. However, many business owners struggle with outdated systems, inefficient workflows, and cybersecurity risks that hinder productivity. Without the right tools, businesses waste time on manual processes and lose…
The Importance of Regular Cybersecurity Audits for Your Business
Is Your Business Secure? Cyber threats evolve daily, yet many businesses assume their cybersecurity services are sufficient—until they experience a breach. A single cyberattack can result in data loss, financial damage, and reputational harm. If you’re unsure whether your business…
Guide to IT Procurement: Best Practices for Businesses
Choosing the right IT solutions is essential for running a successful business. From office equipment rental to IT support services in Portland, having the right tools and assistance can save time and money. Businesses need reliable technology to stay productive…
Top 5 Secure Printing Practices Every Business Should Implement
Are you concerned about the security of your business’s printing practices? With increasing data breaches and cyber threats, it’s crucial to prioritize the protection of sensitive information. From securing your network to implementing access controls and encrypted printing, these simple…
The Top 6 Benefits of Managed Print Services
Looking for ways to optimize your printing processes and increase efficiency? Managed Print Services (MPS) could be the solution you’ve been searching for. With MPS, businesses can entrust their print infrastructure to experts who handle everything from maintenance and supplies…